B-Digital Audit Delivery System

B-Digital Audit Delivery System

To navigate to the Audit Delivery System, select the Audit Delivery System Webapp card from the B-Digital homepage. The Audit Delivery System is a premium B-Digital webapp and should be access to the system is only granted once it has been activated for your profile.

Within the Audit Delivery System, users will have access to viewing information on Audits and Engagements that they are allocated to, and be able to access functionality on the following subsystems:

  • Audit Misstatements
  • Audit Questions
  • Audit Tasks and Overdue Tasks
  • Prepared-By-Client

Engagement Overview

Engagement Overview

Once the Audit Delivery System Webapp is selected, Users will be redirected to the Engagement Overview page, whereby they will be presented with a list of engagements that they are currently allocated to. Users will be required to select an engagement to view more information regarding requests sent, details of the findings, and the audit upon the Audit Dashboard.

Only active engagements are displayed within the Engagement Overview page.

Viewing an Engagement

Select the icon option from the Actions column within the table to view the details of a specific engagement.

To close the Audit Details dialog, select the icon in the bottom-right of the pop-up OR Select the icon from the top-right of the pop-up.

Selecting an Engagement

An engagement is required to be selected in order to view the current details and findings of it. To Select an Engagement, users are required to click the icon to launch the Audit Dashboard with the selected engagement details.

This screen provides the user with an overview of the number of requests and findings per section (Audit Misstatements, Questions, Tasks, and PBC Requests) and an overview of the audit details.


Audit Misstatements

Audit Misstatements

When the Misstatements Card is selected from the Audit Overview pane, the system gathers all raised misstatements for the selected engagement and presents them as an overview for the User. Each misstatement contains all the relevant information as per the Summary of Unadjusted Journal Entries. Users will have access to Add, View, Edit, and Export the details of Audit Misstatements depending on the access level of their account.

Navigating to Audit Misstatements

To open the Audit Misstatement's page, click the “Misstatements” card upon the Audit Dashboard (highlighted in red).

After the “Misstatements” card is selected, the User will be redirected to the Misstatements Overview page with all logged misstatements loaded in the table.

Adding An Audit Misstatement

To add a new misstatement entry, Users must select the Add Misstatements icon () in the top-left of the page to trigger the pop-up below.

The pop-up dialog is designed to capture all details as per the Misstatement Schedule (i.e. Summary of Unadjusted Audit Differences). The user will be required to complete all fields to record and store the misstatement upon the ADS. Once all details have been input, the Add Button () must be selected to capture and store the details of the misstatement.

Updating An Audit Misstatement

From the audit misstatement list found on the Audit Misstatement Overview page, select the green Edit icon in the Actions column of the record to edit the record ​

Update the relevant information for the Audit Misstatement in the pop-up dialog and select the “Save” button.​

Deleting An Audit Misstatement

From the audit misstatement list found on the Audit Misstatement Overview page, select the red Delete icon in the Actions column of the record to delete the record.

The system will prompt the user to confirm if they would like to remove the identified audit misstatement from the table. Select the Confirm button.

By selecting the Confirm button, the system will remove the selected misstatement entry for the audit.

*Users are required to have adequate access permissions to delete an Audit Misstatement

Viewing A Single Audit Misstatement

In order to view an identified audit misstatement, select the blue View icon within the record’s Actions column. This functionality can only be accessed when Users are on the Audit Misstatement Overview Page.​

The system will retrieve the details of the audit misstatement from schedule.​

Exporting Audit Misstatements

Copy
Use the Copy button () to copy the table for use in other applications or existing documentation.

CSV
Data within the tables can also be exported as a CSV file by selected the CSV button () below the table to prompt an automatic download of the CSV (.csv) file.

Excel
If preferred, the data within the tables can also be exported as an Excel file by selected the Excel button () below the table to prompt an automatic download of an Excel (.xlsx) file.

Print
The table can be exported as a PDF for printing or saving by selecting the Print button (). The document will open in a separate window and actions can be executed once the document loads.


Approving Audit Misstatements

Approving An Audit Misstatement

This function is only applicable to the manager and levels above

Navigate to the Audit Misstatement list for the engagement you are currently working on​.

To approve an audit misstatement, scroll to the end of the screen and select the green tick icon in the action column.

The system will prompt the user to confirm if they would like to approve the identified audit misstatement. Select the Confirm button.

To send the audit misstatement to the client for management comment, select the green edit icon in the action column for the audit misstatement you wish to send to the client.

Select the client from the dropdown and select the save button. The client will receive a notification of the audit misstatement and will be prompted to respond.

You will receive a notification when the client responds. You are able to edit the audit misstatement based on the client's response

Audit Questions

Audit Questions

Audit Questions are raised throughout the audit process to assist the company in clarifying misunderstandings, understanding the decisions made, and requesting additional information. Each Question recorded will be requested to a specific individual from the Client's organisation and will contain response dates and requirements as part of the request. Client's will have the ability to respond either by responding to the Question and/or by uploading documents under the PBC Document's portal.

Navigating to Audit Questions

To open the Audit Questions page, click the “Questions” card upon the Audit Dashboard (highlighted in red).

After the “Questions” card is selected, the User will be redirected to the Questions Overview page with all logged Questions loaded in the table.

Adding An Audit Question

To ask a new question, Users must select the Add Question icon () in the top-left of the page to trigger the pop-up below.

The pop-up dialog is designed to capture all details of the Question including Question Details, Response Date, Status, and Respondent Asked. The user will be required to complete all fields to record and store the Question upon the ADS. Once all details have been input, the Add Button must be selected to capture and store the details of the question. User's will be notified once a question has been added.

Editing An Audit Question

After an Audit Question has been added, the user has the option of editing the details of the question by selecting the Edit Icon () from the Actions column at the end of the record (extreme right) within the Questions table.

Once the Edit Icon () has been selected, the following pop-up will appear and the information regarding the selected Question will be populated automatically.

The Update Question screen will present all stored details of the selected Audit Question in a formatted display. Once the user has made the desired changes to the question, the Save button () must be selected to update the existing details to reflect the changes.
*Users may only edit questions that they have asked/added.

Deleting An Audit Question

Audit Questions may be deleted from the list of logged entries by navigating to the Delete Item Icon () at the end of the specific record that the User wishes to remove.

Once the Delete Item Icon is selected on the desired record, the following prompt will be displayed to confirm the deletion of the recorded question.

By selecting the Confirm button, the system will remove the selected Question entry for the audit. *Users are required to have adequate access permissions to delete an Audit Question and may only delete their own entries unless access has been configured.

Exporting Audit Questions

Copy
Use the Copy button () to copy the table for use in other applications or existing documentation.

CSV
Data within the tables can also be exported as a CSV file by selected the CSV button () below the table to prompt an automatic download of the CSV (.csv) file.

Excel
If preferred, the data within the tables can also be exported as an Excel file by selected the Excel button () below the table to prompt an automatic download of an Excel (.xlsx) file.

Print
The table can be exported as a PDF for printing or saving by selecting the Print button (). The document will open in a separate window and actions can be executed once the document loads.


Audit Tasks

Audit Tasks

Navigating to Audit Tasks

To open the Audit Tasks page, click the “Tasks” card upon the Audit Dashboard (highlighted in red).

After the “Tasks” card is selected, the User will be redirected to the Tasks Overview page with all logged Tasks loaded in the table.

Adding An Audit Task

To ask a new task, Users must select the Add Task icon () in the top-left of the page to trigger the pop-up below.

The pop-up dialog is designed to capture all details of the Task. The user will be required to complete all fields to record and store the Task upon the ADS. Once all details have been input, the Add Button () must be selected to capture and store the details of the task. The Audit Team will be notified once a task has been added.

Editing An Audit Task

After an Audit Task has been added, the user has the option of editing the details of the task by selecting the Edit Icon () from the Actions column at the end of the record (extreme right) within the Task table.

Once the Edit Icon () has been selected, the following pop-up will appear and the information regarding the selected Task will be populated automatically.

The Update Task screen will present all stored details of the selected Audit Task in a formatted display. Once the user has made the desired changes to the task, the Save button () must be selected to update the existing details to reflect the changes.
*Users may only edit tasks that they have asked/added.

Deleting An Audit Task

Audit Tasks may be deleted from the list of logged entries by navigating to the Delete Item Icon () at the end of the specific record that the User wishes to remove.

Once the Delete Item Icon is selected on the desired record, the following prompt will be displayed to confirm the deletion of the recorded task.

By selecting the Confirm button, the system will remove the selected Tasks entry for the audit. *Users are required to have adequate access permissions to delete an Audit Tasks and may only delete their own entries unless access has been configured.

Exporting Audit Tasks

Copy
Use the Copy button () to copy the table for use in other applications or existing documentation.

CSV
Data within the tables can also be exported as a CSV file by selected the CSV button () below the table to prompt an automatic download of the CSV (.csv) file.

Excel
If preferred, the data within the tables can also be exported as an Excel file by selected the Excel button () below the table to prompt an automatic download of an Excel (.xlsx) file.

Print
The table can be exported as a PDF for printing or saving by selecting the Print button (). The document will open in a separate window and actions can be executed once the document loads.


Prepared-By-Client (PBC)

Prepared-By-Client (PBC)

Prepared-by-Client (PBC) listings are provided to clients for the clients to collate evidence for the internal or external audit. These Prepared-by-Client (PBC) Listings provide each detailed request by the auditor with an action owner and due date required. B-Digital offers BDO a solution whereby PBS requests can be stored centrally and the process automated. ​

The PBC application will be used by the audit teams and client being audited. The audit team will log evidence requests on the PBC application and the client will respond to these either via a text box or by uploading evidence.

Navigating to PBC

The PBC application can be accessed via the BDO Audit Delivery System Webapp appearing on the home page. The user will be redirected to the ADS home page. A list of engagements will appear on the screen. The user will be required to select an engagement by clicking on the green tick next to the engagement.

Once the engagement is selected, the Audit Overview Dashboard will load. The Dashboard includes key summarized information relating to PBC, such as: The amount of PBC requests that are still open and the number of PBC requests made.

An overview of the logged PBC requests can be accessed by selecting the PBC Request card from the Audit Overview Dashboard

Once selected the User will be presented with the PBC request page which contains al details of the logged PBC requests for the specific engagement they are working on.


Adding A PBC Request

In order to add a PBC request, the user can click on the PBC requests card from the Audit Overview Dashboard or by clicking on the “Audit Team” menu dropdown and selecting PBC Requests.

The user will then need to click on the “Add PBC Request” button to create a new PBC Request.

A dialogue box will then appear on the screen prompting the user to select the person they are sending the PBC to and to give a description. Once information has been entered, users must select the Add button.

The newly added request will appear on the list of PBC requests.


Editing A PBC Request

After a PBC Request has been added, the user has the option of editing the request by selecting the Edit Icon () from the Actions column at the end of the record (extreme right) within the PBC Requests table.

Once the Edit Icon () has been selected, the following pop-up will appear and the information regarding the selected PBC Request will be populated automatically.

The Update PBC Request screen will present all stored details of the selected PBC Requet in a formatted display. Once the User has made the desired changes to the request, the “Save” button() must be selected to update the existing details to reflect the changes.

Deleting A PBC Request

PBC Requests may only be deleted from the list of logged requests by the user that created it by selecting the Delete Item Icon () at the end of the specific record.

Once the Delete Item Icon is selected on the desired record, the following prompt will be displayed to confirm the deletion of the logged request..

By selecting the Confirm button, the system will remove the PBC Request for the audit.
*Users are required to have adequate access permissions or must have created a PBC Request in order to delete one

Exporting PBC Requests

Copy
Use the Copy button () to copy the table for use in other applications or existing documentation.

CSV
Data within the tables can also be exported as a CSV file by selected the CSV button () below the table to prompt an automatic download of the CSV (.csv) file.

Excel
If preferred, the data within the tables can also be exported as an Excel file by selected the Excel button () below the table to prompt an automatic download of an Excel (.xlsx) file.

Print
The table can be exported as a PDF for printing or saving by selecting the Print button (). The document will open in a separate window and actions can be executed once the document loads.

Audit Questions

Audit Questions are raised throughout the audit process to assist the company in clarifying misunderstandings, understanding the decisions made, and requesting additional information. Each Question recorded will be requested to a specific individual from the Client's organisation and will contain response dates and requirements as part of the request. Client's will have the ability to respond either by responding to the Question and/or by uploading documents under the PBC Document's portal.

Navigating to Audit Questions

To open the Audit Questions page, click the “Questions” card upon the Audit Dashboard (highlighted in red).

After the “Questions” card is selected, the User will be redirected to the Questions Overview page with all logged Questions loaded in the table.

Adding An Audit Question

To ask a new question, Users must select the Add Question icon () in the top-left of the page to trigger the pop-up below.

The pop-up dialog is designed to capture all details of the Question including Question Details, Response Date, Status, and Respondent Asked. The user will be required to complete all fields to record and store the Question upon the ADS. Once all details have been input, the Add Button () must be selected to capture and store the details of the question. User's will be notified once a question has been added.

Editing An Audit Question

After an Audit Question has been added, the user has the option of editing the details of the question by selecting the Edit Icon () from the Actions column at the end of the record (extreme right) within the Questions table.

Once the Edit Icon () has been selected, the following pop-up will appear and the information regarding the selected Question will be populated automatically.

The Update Question screen will present all stored details of the selected Audit Question in a formatted display. Once the user has made the desired changes to the question, the Save button () must be selected to update the existing details to reflect the changes.
*Users may only edit questions that they have asked/added.

Deleting An Audit Question

Audit Questions may be deleted from the list of logged entries by navigating to the Delete Item Icon () at the end of the specific record that the User wishes to remove.

Once the Delete Item Icon is selected on the desired record, the following prompt will be displayed to confirm the deletion of the recorded question.

By selecting the Confirm button, the system will remove the selected Question entry for the audit. *Users are required to have adequate access permissions to delete an Audit Question and may only delete their own entries unless access has been configured.

Exporting Audit Questions

Copy
Use the Copy button () to copy the table for use in other applications or existing documentation.

CSV
Data within the tables can also be exported as a CSV file by selected the CSV button () below the table to prompt an automatic download of the CSV (.csv) file.

Excel
If preferred, the data within the tables can also be exported as an Excel file by selected the Excel button () below the table to prompt an automatic download of an Excel (.xlsx) file.

Print
The table can be exported as a PDF for printing or saving by selecting the Print button (). The document will open in a separate window and actions can be executed once the document loads.


Prepared-By-Client (PBC) Documents

Prepared-By-Client (PBC) Documents

Prepared-By-Client Documents are the documents that have been uploaded as a response to a question/findings that has been raised within an audit.

Navigating to PBC Documents

The PBC Documents sub-component can be accessed via the BDO Audit Delivery System Webapp appearing on the home page. Once the Audit Delivery System webapp card is selected and the User has selected the Engagement that they wish to view, the following screen will be displayed showing a list of ADS sub-components. If the User wishes to view a list of submitted PBC Requests, they can selected the highlighted card below named “PBC Requests”.

Once selecting the “PBC Requests” card, the User will be required to select the PBC Documents option from the Audit Team Menu drop-down.

Downloading PBC Documents

To view and/or download all the documents that have been sent through PBC, the user can select the PBC documents option from the Audit Team Menu.

The list of documents will then appear on the screen. The user can download all the documents by clicking on the “download all documents” button. The user can also download an individual document by clicking on the blue download icon next to the document.